Office purchasing policy manual template to establish procedures and guidelines for bidding, awarding and executing purchase orders and contracts.
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The Manual comes complete
with these useful templates to give even the most inexperienced person the
tools to be a proficient Buyer:
1 – Material Requisition
Exhibit 2 – Contract / Consulting Agreement Requisition
Exhibit 3 – Commercial Evaluation Form
Exhibit 4 – Authorized Employee Purchasing Policy Acknowledgement
Exhibit 5 – Sample Insurance Certificate
Exhibit 6 – Open & Planned Contract / Purchase Order / Inquiry Register
Exhibit 7 – Contract / Purchase Order Status Register
Exhibit 8 – Justification for other than Full & Open Competition
Exhibit 9 - Award Recommendation /Commitment Authorization Form
Exhibit 10 - Contractor Release of Lien Affidavit
Exhibit 11 - Contractor Non-Collusion Affidavit
Exhibit 12 – Contractor Notification of Pending Backcharge
Materials, Supplies, Equipment and Services effectively is essential to an
organization’s overall success.
The Manual clearly outlines purchasing responsibilities in a typical
organization and can easily be edited to comply with other organizational
The balance of the manual is set up as a reference manual containing
set-by-step processes for each stage of the buying cycle.
People making buying decisions for a company need to know how to professionally
convey their requirements to Bidders in a manner that ensures the winning
proposal is thorough, complete and competitive.
This Office Purchasing Procedures Manual is a comprehensive instructional
manual intended to serve as a guide for soliciting bids for simple and
Start at the beginning, read each section, evaluate its relevance, revise as
needed, save, print and issue.
in Word and Excel providing effective tools for everyday use by contract
administrators and buyers.
finished documents can be easily checked by competent parties to ensure that
all federal, state and local regulatory requirements are addressed.